Friday, May 15, 2020

May 15, 2020 at 1:30 p.m.

Due to the ongoing coronavirus outbreak, and upon consultation with legal counsel, RCLC Chairman Henry Roybal has directed that the May 15, 2020 RCLC board meeting be conducted electronically via the electronic media application Zoom.
In accordance with Open Meetings Act guidelines publicized by the New Mexico Attorney General, RCLC board members and members of the public wishing to attend may participate via Zoom, by linking to the following URL address, or by calling the conference call line listed below:

Join Zoom Meeting: https://zoom.us/j/7487396057, Meeting ID: 748 739 6057
Zoom dial in: (748) 739 6057,  Find your local number: https://zoom.us/u/ab9QKihTg5
Conference Call dial in: (605) 313-5545, Access Code: 606547#

May 15, 2020 Agenda
Tab 1 – Minutes From April 24, 2020 meeting, and Audio Recording
Tab 2 – Financial Report and invoices
Tab 3 – NMED Presentation
Tab 4 – Committee Updates and Draft “Policy Committee Guidelines & Terms of Reference”
Tab 5 – Draft letter supporting EM funding in stimulus bill
Tab 6 – Executive Director Report, & Attachment 1 & 2
NNMC Presentation (received after publication)
Budget Update (Received after publication)

Written Public Comments submitted by Suzie Schwartz on 4/24/2020 (Received after publication)

April 24, 2020 at 1:30 p.m.

Due to the ongoing coronavirus outbreak, and upon consultation with legal counsel, RCLC Chairman Henry Roybal has directed that the April 24, 2020 RCLC board meeting be conducted electronically via the electronic media application Zoom.
In accordance with Open Meetings Act guidelines publicized by the New Mexico Attorney General, RCLC board members and members of the public wishing to attend may participate via Zoom, by linking to the following URL address, or by calling the conference call line listed below:

Join Zoom Meeting: https://zoom.us/j/7487396057, Meeting ID: 748 739 6057
Zoom dial in: (748) 739 6057,  Find your local number: https://zoom.us/u/ab9QKihTg5
Conference Call dial in: (605) 313-5545, Access Code: 606547#

• Agenda
• Tab 1 – Draft Minutes-3/20/2020 board meeting & Public comments submitted by Suzie Schwartz at 3/20/2020 meeting
• Tab 2 – Treasurers Report & Invoices
• Tab 3 – LA County proposed Regional Capital Investment Fund
• Tab 4 – RCLC 2020 Retreat Report
• Tab 5 – Executive Director update & FY 2021 Adopted Schedule of Meetings

March 20, 2020 Board Meeting:

Friday, March 20, 2020 at 1:30 p.m.
NOTICE: Due to the ongoing Covid19 pandemic this meeting has been moved to the 
RCLC/CPLC offices at 112 W. San Fracisco Street, suite 312, Santa Fe, NM 87501. 
Board members and members of the public are encouraged to attend via Zoom or conference call. 
Attend March 20, 2020 meeting via Zoom at this link: https://zoom.us/j/7487396057
Attend via conference call by dialing 605-313-5545, access code 606547 

• Agenda
• Tab 1 – Draft Minutes-1/24/2020 board meeting, and 2/18/2020 executive committee meeting
• Tab 2 – Treasurers Report & Invoices
• Tab 3 – FY 19 audit presentation by Kubiak Melton & Associates
• Tab 4 – RCLC legal counsel Nancy Long review of FY 2013-18 Tier 4 agreed upon procedures audits
• Tab 5 – LA County proposed Regional Capital Investment Fund
• Tab 6 – 2020 RCLC Open Meetings Act Resolution and proposed FY 21 meeting schedule
• Tab 7 – RCLC 2020 Retreat Report
• Tab 8 – Executive Director update

RCLC Executive Committee Meeting:
Tuesday, February 18, 2020 in the CPLC office, 
112 W. San Francisco St., Suite 312, Santa Fe, NM 87501

• Agenda
• Tab 1 – Draft minutes for December 17, 2019 meeting
• Tab 2 – Treasurers Report (Tab 2-A) & Invoices for review and possible approval (Tab 2-B) 
• Tab 3 – Review and possible action on applications for the RCLC 2020 Census Complete Count Municipal Assistance
  Program 
• Tab 4 – Presentation on 2020 legacy cleanup decisions (MDA C, Chromium final remedy, and RDX remedy), Doug Hintze, Manager of DOE-EM Los Alamos Field Office
• Tab 5 – Executive Director update 

January 24, 2020 Board Meeting:

Friday, January 24, 2020 in Espanola City Hall Complex at 1:30 p.m.
in the PLU Chambers, 409 M. Paseo De Onate, Espanola, NM 87532

• Agenda
• Tab 1 – Draft minutes for December 17, 2019 meeting
• Tab 2 – Treasurers Report (Tab 2-A) & Invoices for review and possible approval (Tab 2-B) 
• Tab 3 – Review and possible action on applications for the RCLC 2020 Census Complete Count Municipal Assistance
  Program 
• Tab 4 – Presentation on 2020 legacy cleanup decisions (MDA C, Chromium final remedy, and RDX remedy), Doug Hintze, Manager of DOE-EM Los Alamos Field Office
• Tab 5 – Executive Director update 

• • Tuesday, Dec 17, 2019 in Los Alamos County Municipal Building at 4:00 p.m.

    (1000 Central Ave., Los Alamos, NM 87544).
    The primary purpose for this special meeting is to hear a presentation from Kubiak Melton & Associates regarding their completion of audits for fiscal years 2013, 2014, 2015, 2016, 2017, and 2018. 

    • Agenda
    • Tab 1 – Draft Minutes for Nov 15, 2019 RCLC board meeting
    • Tab 2-A – Accountant’s Compilation Report
    • Tab 2-B – Invoices for: KMA for final invoice for FY 13-18 audits – CPLC ED services invoice – ZLS accounting services invoice
    • Tab 3 – Budget Adjustment Request for audit services for FY 13-18 and FY 19 full financial procedures audit
    • Tab 4 FY 13-18 audits:

    Tier 4 Agreed Upon Procedures

    RCLC Findings Matrix

    RCLC Audit FY 2013   &   OSA Letter of Release
    RCLC Audit FY 2014   &   OSA Letter of Release
    RCLC Audit FY 2015   &   OSA Letter of Release
    RCLC Audit FY 2016   &   OSA Letter of Release
    RCLC Audit FY 2017   &   OSA Letter of Release
    RCLC Audit FY 2018  &    OSA Letter of Release

    • Tab 5 – Executive Director Update

    
    Tab 2-B – Invoices for ZLS accounting services and CPLC Invoice and October activity tracker for executive director services
    Tab 3 – DOE-EM Presentation by Doug Hintze, Manager of DOE-EM
    Tab 4 – LANL Management Presentation by Kelly Beierschmitt, Deputy Director Operations
    Tab 5 – Executive Director Report

• • Friday, Nov 15, 2019 in Espanola City Hall at 1:30 p.m.

    Agenda
    Tab 1-A – Draft Minutes from Oct 18, 2019 board meeting
    Tab 1-B – Draft Minutes from November 8, 2019 Executive Committee meeting & Supplemental Materials 
    Tab 2-A – Oct 2019 Financial statement
    Tab 2-B – Invoices for ZLS accounting services and CPLC Invoice and October activity tracker for executive director services
    Tab 3 – DOE-EM Presentation by Doug Hintze, Manager of DOE-EM
    Tab 4 – LANL Management Presentation by Kelly Beierschmitt, Deputy Director Operations
    Tab 5 – Executive Director Report

• Agenda
• Tab 1: Draft Meeting Minutes from March 1, 2019 and Addendum 1
• Tab 2: Treasurer’s Report
• Tab 3: 2020 Census Presentation and Handout
• Tab 4: 2019 Open Meetings Act Resolution Draft
• Tab 5: Proposed Meeting Schedule for 2019-2020
• Tab 6: Executive Director Update

CANCELED – Friday, March 22, 2019 – CANCELED
1:30pm to 3:40pm
Tentatively scheduled for City of Espanola

Saturday, January 26, 2019
RCLC Retreat & Planning Session
9:00am to 3:00pm
City of Espanola
No formal action or votes will be taken by the RCLC board at this meeting
DRAFT Agenda

11:00am to 1:00pm
City of Espanola

• Agenda
• Tab 1 – Draft meeting minutes from October 19, 2018 meeting
• Tab 2 – Treasurers Report & Invoices
• Tab 3 – Review & possible motion to open bank accounts
• Tab 4 – Auditor proposal
• Tab 5 – Directors Report

1:30pm to 3:40pm
Tentatively scheduled for Los Alamos County Council Chambers

• Amended Agenda
• Tab A – Draft Meeting Minutes from August 17, 2018 Meeting
• Tab B – Financial Summary
• Tab C – Draft Resolution supporting RTGRT funding

1:30pm to 3:40pm
City of Espanola

Meeting Agenda & Packet:

• Agenda
• Tab 1:  7-20-18 meeting minutes
• Tab 2:  N3B Presentation
• Tab 3:  NM Office of the State Auditor Report
• Tab 4:  Previous RCLC work plan for review
• Tab 5:  ECA National Cleanup Workshop agenda
• Tab 6:  Executive Director’s update

12:30pm to 2:30pm
City of Espanola

Meeting Agenda & Packet

12:30pm to 2:30pm
City of Espanola

Meeting Agenda & Packet

April Minutes

Meeting Agenda & Packet
March 16 meeting minutes – Approved April 26, 2018

Meeting Agenda & Packet
Meeting postponed until March 16, 2018

Meeting Agenda & Packet
February 26, 2018 meeting minutes, Approves April 27, 2018

Agenda & Meeting Packet
February 16, 2018 meeting minutes, Approved April 27, 2018

• NNSA Los Alamos Field Office (NA-LA) Update, Manager Steve Goodrum, NA-LA
• LANL Chromium Project, Manager Doug Hintze, DOE Environmental Management
  • Chromium Project FAQ Sheet